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Simple format · Word (DOCX) + PDF export · updated 2026

Biodata Format for Job — Simple, Printable, Word & PDF

The clean one-page biodata that government offices, schools and traditional employers expect — what to include, what to skip, and a maker that exports editable Word + print-ready PDF.

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यह गाइड हिंदी में पढ़ें: Job ke liye biodata kaise banaye →

What is the biodata format for a job?

A job biodata (also written bio data or bio-data, and sometimes called a biodata form) is a one-page Indian job-application document with five parts, in this order: personal details, an education table, work experience, skills and certificates, and a signed declaration. It differs from a resume by leading with personal information — name, father's or husband's name, date of birth and address — rather than with skills and achievements.

Use a biodata when a government office, school, factory, hospital or traditional employer asks for one, or when the application is submitted on paper or by hand. Use a resume when you are applying through Naukri, LinkedIn or any company careers portal, because those are read by ATS software that mis-parses personal-details blocks and photos.

The 5 sections of a job biodata

1
Personal details

Name, father's/husband's name, DOB, address, phone, email — photo top-right for traditional/govt employers.

2
Education table

Qualification · board/university · year · percentage, from 10th onward, newest first or oldest first — just stay consistent.

3
Work experience

Employer, role, duration, 1–2 duty lines each. Freshers: internships, apprenticeships, family-business help all count.

4
Skills & certificates

Computer skills (MS Office, Tally, typing speed), licenses (driving, trade), language proficiency — read/write/speak levels.

5
Declaration + signature

“I hereby declare that the above information is true to the best of my knowledge” + place, date, signature.

Biodata vs Resume vs CV — which one does your employer want?

BiodataResumeCV
Leads withPersonal detailsSkills + achievementsAcademic record
Length1 page1 page (2 senior)As long as needed
PhotoUsually yesNoRarely
Used forGovt, schools, traditional/staff rolesCorporate, IT, portals (ATS)Academia, research

Applying on Naukri or to companies? You need a resume, not a biodata — start with a free ATS score.

Fill-in sample

BIODATA
Name: ____________________
Father's name: ____________________
Date of birth: ____________
Phone: ____________
Address: ____________________________________
Education: 10th (board, year, %) · 12th (board, year, %) · Graduation (university, year, %)
Experience: employer · role · duration · one duty line
Skills: MS Office · Tally · typing 35 wpm · Hindi + English
Declaration: I hereby declare that the above information is true to the best of my knowledge.
Place · DateSignature

Want it filled, formatted and exported? Build it free — download Word + PDF from ₹299, one-time.

Two cases the standard format doesn't cover

Biodata for a fresher (no experience)

Do not delete the experience section and leave a hole — an empty block reads as an omission to the clerk checking your file. Retitle it and fill it honestly.

  • Rename “Work Experience” to “Training & Experience” and list internships, apprenticeships, industrial training, NSS/NCC, or help in a family business with dates.
  • Move the education table up, directly under personal details — it is your strongest evidence, so it should be the second thing read.
  • Add the concrete, checkable skills these employers screen on: typing speed in words per minute, MS Office, Tally, a trade certificate, a driving licence number, languages you read/write/speak.
  • Give your percentage or CGPA exactly as printed on the marksheet. Traditional and government employers verify against the document at the desk; a rounded figure creates a discrepancy.
Handwritten biodata

Plenty of offices, schools and walk-in drives still ask for this in your own hand. It is the same five sections — the constraints just change.

  • Use ruled A4 paper, blue or black ink, one side only. Write the heading BIODATA centred at the top.
  • Draw the education table with a ruler and leave the last column wide enough for the percentage — cramped tables are the most common legibility complaint.
  • Never overwrite or use correction fluid. A corrected date of birth or percentage is treated as a tampered document at verification. Start a fresh sheet.
  • Sign under the declaration by hand even on a printed copy, and write the place and date next to it.
  • Practise on a rough sheet first, then write the final. Print a typed copy from the builder below and copy from it if you want the wording settled before you write.

Looking for marriage biodata instead? Biodata format for marriage →

Biodata for job — common questions

A simple biodata format has five blocks in order: personal details (name, date of birth, address, phone), a one-line objective, education in a table, work experience if any, and a declaration with signature and date. The format on this page follows exactly that structure — copy it as-is or download it.

Your biodata, ready to print.

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